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- #How to i save my outlook 365 emails for future reference how to#
- #How to i save my outlook 365 emails for future reference pdf#
- #How to i save my outlook 365 emails for future reference full#
- #How to i save my outlook 365 emails for future reference windows 10#
- #How to i save my outlook 365 emails for future reference windows#
Press Ctrl+A to select the whole body of the message. If you've already opened the message in its own window, in the Message tab, in the Respond group, click Forward. If you haven’t opened the message in its own window, on the Home tab, in the Respond group, click Forward. In this procedure, you'll place the message header information into the message body so that you can copy both in later steps.
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#How to i save my outlook 365 emails for future reference windows#
Press Ctrl+V to paste the contents from the Windows clipboard into the document.Ĭlick the Microsoft Office Button, and then click Save.
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Press Ctrl+C to copy the contents to the Windows clipboard. Press Ctrl+A to select the entire body of the message. Open the message or click the message body in the Reading Pane. But you also can include the message header information, which includes the From, To, Cc, and Subject boxes. You can, however, copy the contents of a message to a Word document. Outlook can’t save a message directly as a Word document file.
#How to i save my outlook 365 emails for future reference pdf#
Select the HTML file you saved in step 4.Ĭhoose File > Save As, and then choose PDF (*.pdf) from the file type drop-down before choosing Save. In the Save as type list, choose HTML and then choose Save.
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In the File name box, type a name for the file. In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file. Open the message you want to save, and on the File tab, click Save As. Save as a PDF in other versions of Windows In the Save Print Output As box, choose a folder for your PDF and enter a file name. Open the message you want to save, and on the File tab, click Print.įrom the Printer drop-down, choose Microsoft Print to PDF.
#How to i save my outlook 365 emails for future reference windows 10#
Save as (or Print to) a PDF in Windows 10 If you don't have Windows 10, you can save your email message as an HTML file, open that file in Word, and then use the Save As feature in Word to save the email as a PDF file. The Microsoft Print To PDF utility included in Windows 10 allows you to print any email message directly to a PDF. One idea to help you remember is to set a recurring appointment in Outlook.Outlook doesn't include PDF as one of the default Save as types. Note that Conversation Cleanup does not run automatically, so you will have to remember to do so periodically. We suggest selecting Show Messages from Other Folders to include your sent mail as well. You can play around with the Conversation Settings to see what works best for you. This will group together emails by conversation. We suggest selecting the last option, "When a reply modified a message, don't move the original" to ensure that if someone modifies the sent text in a reply the original version is not lost. In the View tab at the top of the screen, check the Show as Conversations box. Scroll down to the Conversation Clean Up settings and select options you would like. If you want to change cleanup settings, click Settings when the dialog box appears. You can choose to clean up a single conversation, the current folder, or the current folder and any subfolders.
#How to i save my outlook 365 emails for future reference how to#
Here are instructions on how to download and save attachments from Outlook. As a result, before running Clean Up Conversation, you will need to download and manage attachments outside of Outlook for the legal retention period.
#How to i save my outlook 365 emails for future reference full#
If you did not select Always Expand Conversations in Conversation Settings you will need to click this arrow twice to see the full thread, including your sent items.Įmails in a conversation thread which have attachments may be included in the cleanup batch. To see all the messages in a thread click the arrow to the left. Messages in a conversation will now appear as a single item in your inbox viewing pane. In the View tab at the top of the screen, check the Show as Conversations box. Conversation View allows you to view and take action on all emails in a string at once, while Conversation Cleanup helps you save space in your inbox by removing emails with identical text included in replies. Outlook has a couple of tools to help you manage all messages (sent and received) in a conversation together.